• Northwest Harris County Municipal Utility District will permit residents of the District to rent District Facilities located at 14446 Hollister Street, Houston, Texas 77066 herein after referred to as (the “Activities Building”), for the purpose of holding private events.
• The District does not permit the rental of the Activities Building for events intended to be open to the public, or events where an entry fee is charged for entry into the event.
• Any resident intending to rent event space at the District’s Activities Building must submit a current water bill to verify proof of residency and no resident with an outstanding water bill will be permitted to rent the facility.
• Residents serving alcohol must also submit proof of insurance.
• All Rental Applications must be submitted by the Resident(s) whose name is on the District’s Water Bill.
• All reservations must be made in accordance with this policy. District Directors do not have the authority to authorize or schedule events for residents.
• Any event held that is not in compliance with All rules and processes outlined in this policy is deemed unauthorized and subject to all applicable penalties according to the policies of the District and Texas Laws.

Please see All Policies related to renting event space at the District’s Activities Building below:

• NWHCMUD 24 GENERAL USE AND RESERVATION 
• NWHCMUD 24 ALCOHOL ON PREMISES

Reservations are first come first served up to 4 months in advance.

Reservations will not be accepted for events less than 14 days away from the requested event date.

To begin the process of reserving the event space, applicants must complete the online Rental Request Form and Alcohol Policy Form (if applicable), found below. Please see below for the process to complete a reservation.

NWHCMUD No. 24 RENTAL REQUEST FORM
NWHCMUD No. 24 ALCOHOL POLICY FORM

• Once the Online Rental Request Form has been received, Applicants will be contacted by the District’s General Manager to confirm that the Rental Request Form has been received.
• The General Manager will confirm whether the requested date submitted on the Rental Request Form is available.
• If the requested date is available, the General Manager will inform the Applicant of all fees and deposits required for the event.
• The Applicant will have 24 hours to submit all applicable deposits and fees, or the Rental Request Form will be cancelled, and the Requested date will be available for all District residents to reserve.
• Once all applicable fees and deposits have been received by the District, the General Manager will send the Rental Agreement.
• The Applicant will have 24 hours to sign the Rental Agreement, or the Rental Request Form will be cancelled, and the requested date will be available for all
  District residents to reserve. Any fees or deposits submitted will be returned.

***Reservations are not confirmed and complete until the following are completed:

•  Rental Request Form and Alcohol Policy Form, if applicable, approved.
• Security deposit submitted.
• Security Personnel Costs submitted.
• Rental Fees Submitted.
• Signed Rental Agreement submitted.

All costs must be paid in full not later than 60 days prior to the event.

Costs:

Security Deposit: $200.00
Security Personnel: $60.00 per hour (Cost reflects individual officer rates, minimum 2hrs required)
Rental Fee: $150.00

Payment Due Dates/Schedule:

All Security Deposits are due at the time of requesting the date. Security Deposits will only be returned in full after an event where no additional cleaning or damage costs apply.

120- 61 Days Prior to Event: Security Deposit due in full and 50% of all remaining costs due upon approval of Rental Request Form.

60 Days Prior to Event: Any remaining balance due in full for events reserved more than 60 days in advance of the event date. For any reservation date requested within 60 days of the event date, All Deposits and Costs Due upon approval of Rental Request Form.

Cancellation and Date Changes

Date Change:

One permissible date change more than 90 days prior to event, pending availability.

Refunds:

• *120-61 days prior to event results in loss of 50% of security deposit. All other fees returned.
• *Less than 60 days prior to event results in 100% loss of security deposit. All other fees returned.